Privacy Notice
Effective Date: May 1, 2026
AVIXA (“AVIXA,” “we,” “our,” or “us”) provides this Privacy Notice to describe how we collect, use, share, and process the personal data of individuals who visit our websites at https://www.infocomm-americalatina.org/, www.xchange.avixa.org, or any other website or application linked to this Privacy Notice (collectively, the “Sites”).
Information Gathering
We collect the information you provide to us when you visit our Sites, including your name, address, email address, phone number, payment information, academic information, product purchase history, employment information, and any other information you choose to provide to us. We may collect this information through registrations on the Sites, event registrations, surveys, applications, subscriptions, or any other means. We also collect information when you post messages on our forums, communicate with us via email, or post in our chat areas. If you apply for an AVIXA scholarship or grant, or wish to become an AVIXA member, employee, or volunteer, we will collect the information you provide during the application process, including your date of birth and other identifying information.
We also collect information related to your interactions with us and our Sites, such as browser type, IP address, device type, aggregated information about the pages you access or visit, your location, and other information obtained through the use of cookies and similar technologies. Please see the“Digital Advertising and Data Analytics” section of this Privacy Notice for more information about the use of this data and the options available to you.
The personal data collected on the InfoComm América Latina website InfoComm América Latina used exclusively to identify customers and for their purchases, and is not shared with third parties.
Use of Information
We may use the information we collect for any lawful purpose, including the following:
- To deliver the content of our Sites, including improving that content and the ads displayed on them, to notify visitors of updates, and to recognize visitors to the Sites.
- Provide member directories.
- To provide the products and services you request, including membership benefits and subscriptions to our publications.
- To promote and market products and services that we believe may be of interest to you, including communications by mail and telephone.
- Process requests.
- To respond to your inquiries or contact you when you request it.
- To operate, customize, and improve the Sites, including for analytical purposes.
- To protect our interests, including our facilities, assets, and systems.
- Comply with applicable legal obligations.
- Use the information with your consent or as disclosed to you at the time your personal data is collected.
Information Sharing
We may share the information we collect with the following parties:
- Our members, including those listed in publicly available directories.
- Affiliates, joint venture partners, and sponsors of digital and in-person events, digital content (such as videos, articles, or technical documents), and webinars, for their own use, including for marketing and advertising purposes.
- Third-party service providers that process data on behalf of AVIXA, such as event registration companies, email service providers, direct marketing providers, and web hosting providers.
- As part of a corporate sale, merger, acquisition, or other transfer of all or part of our assets, including bankruptcy proceedings.
- In compliance with a subpoena, court order, government investigation, other legal proceeding, or as required by law, as well as to protect our rights or the rights of third parties.
- With your consent or as disclosed to you at the time your personal data is collected or shared.
AVIXA does not share phone numbers or information associated with your mobile device with third parties or affiliated companies for marketing purposes. Furthermore, it does not share information related to text message subscriptions with third parties, including data regarding your consent.
We may also share anonymized or aggregated information without restrictions.
The Sites may offer interactive features, such as forums or message boards, that you can use to communicate with other visitors or to post your own content. If you disclose information in any of these spaces, that information may be viewed, collected, and used by other users.
Digital Advertising and Data Analysis
We may partner with advertising networks and other advertising service providers (“Advertising Providers”) that serve ads on our behalf and on behalf of third parties on unaffiliated platforms. Some of these ads may be personalized, which means they are designed to be relevant to you based on information that Advertising Providers collect about your use of the Sites and other websites or apps over time, including information about the relationships between different browsers and devices. This type of advertising is known as interest-based advertising.
You can visit the DAA Webchoices tool atwww.aboutads.infoto learn more about this type of advertising and find out how to opt out of personalized ads on the websites of companies participating in the DAA’s self-regulatory program. If you clear your cookies or use a different browser or device, you may need to renew the opt-out preferences you set through the DAA Webchoices tool. Please note that opting out of these types of ads will not prevent them from continuing to appear in your browser or apps; it will simply make them less relevant to your interests.
We may also work with third parties that collect information about your use of the Sites and other websites or applications over time for purposes other than advertising. AVIXA uses Google Analytics and other third-party services to improve the performance of the Sites, as well as for analytical and marketing purposes. For more information on how Google Analytics collects and uses data when you use our Sites, visitwww.google.com/policies/privacy/partners. If you wish to opt out of Google Analytics, you can do so athttps://tools.google.com/dlpage/gaoptout.
In addition, your browser may offer tools to limit the use of cookies or delete them. However, if you use these tools, some features of our Sites may not work properly.
Third Party Links and Tools
The Sites may include links to third-party websites or applications, including our social media pages. We do not control the privacy practices of those websites or applications, so they are not covered by this Privacy Notice. We recommend that you review the privacy notices of the websites or applications you use to learn about their data protection practices.
The Sites may also include built-in social media tools or plug-ins, such as those offered by third parties. If you use these tools to share personal information or otherwise interact with these features available on the Sites, those companies may collect information about you and use or share it in accordance with your account settings, including sharing it with the general public.
Your interactions with third parties and your use of their tools are governed by the privacy notices of the companies that provide them. We recommend that you carefully read the privacy notices for any accounts you create and use.
Visitors from the European Economic Area, Switzerland and the United Kingdom
This section applies to individuals who visit our Sites from the European Economic Area, Switzerland, and the United Kingdom.
Legal Basis for Data Processing
We process personal data for the purposes listed below:
| Processing Activity | Categories of Personal Data Processed | Purpose | Legal Basis |
|---|---|---|---|
| Site Operation and Content Publication | Identifiers (such as your name and unique identifiers), information about your purchases, and technical information (such as browser type, IP address, device type, aggregated information about the pages you access or visit, your location, and other information collected through the use of cookies and similar technologies). | To provide the content on our Sites, including improving that content and the ads displayed on them, to notify visitors of updates, and to recognize visitors to the Sites. | Legitimate interest |
| Member Directories | Professional or employment-related information (such as the person's name, company, location, and professional certifications). | Provide member directories. | Consent |
| Provision of Products and Services | Identifiers (such as your name and unique identifiers), contact information (such as your email address, phone number, and other contact details), payment information, information about the products and services you have requested, and information related to your request. | To provide you with the products and services you request, including membership benefits and subscriptions to our publications. | Contract Compliance |
| Marketing and Advertising | Identifiers (such as name and unique identifiers), contact information (such as email address, phone number, and mailing address), payment information, information about products and services purchased, and technical information (such as browser type, IP address, device type, aggregated information about the pages you access or visit, your location, and other information collected through the use of cookies and similar technologies, as well as SMS interaction data). | To promote and market products and services that we believe may be of interest to you, including via mail and telephone communications. | Consent; legitimate interest |
| Review of Applications | Identifying information (such as your name), contact information (such as your email address, phone number, and other contact details), professional or employment-related information, and any other information you provide (such as your date of birth). | Process applications for scholarships, grants, or jobs. | Consent |
| Response to Your Inquiries | Identifying information (such as your name or unique identifiers), contact information (such as your email address, phone number, and other contact details), and information related to your inquiry. | To respond to your inquiries or contact you when you request it. | Consent |
| Internal Operations and Analysis | Identifiers (such as your name or unique identifiers), information about the products and services you have purchased, and technical information (such as browser type, IP address, device type, aggregated information about the pages you access or visit, your location, and other information collected through the use of cookies and similar technologies, as well as SMS interaction data). | To manage, customize, and improve the Sites, including for analytical purposes. | Legitimate interest; consent |
| Security | Technical information (such as browser type, IP address, device type, aggregated information about the pages you access or visit, your location, and other information collected through the use of cookies and similar technologies, access logs, system logs, and SMS interaction data). | To protect and ensure the security of our interests, including our Sites, facilities, assets, and systems. | Legitimate interest |
Additional Processing of Personal Data
In addition to the purposes described above, we process your personal data when necessary to pursue our legitimate interests, including direct marketing purposes, provided that such interests do not override your data protection rights and freedoms. When we process your personal data for this purpose, our legitimate interest is to carry out our activities for the benefit of our employees and members.
We also process your personal data when required by law. We may also process your personal data when necessary to protect your interests or the interests of a third party.
When the processing of your personal data requires your consent and there is no other legal basis for it, we will request your consent before proceeding with the processing. You may withdraw your consent at any time.
If you wish to withdraw your consent, please contact us through the "Contact" section below to obtain the necessary information regarding the relevant procedure.
Transfers of Personal Data
Please note that the personal data we collect may be transferred to and stored on servers or in databases located outside your state, province, country, or jurisdiction, where data protection laws may not offer the same level of protection as those in your place of residence.
If you are located outside the United States, please be advised that we process and store your personal data in that country.
Your Rights
You have the right to:
- Request access to the personal data we have about you.
- Request the correction or deletion of your personal data.
- Request that the processing of your personal data be limited or restricted.
- Under certain circumstances, you have the right to receive the personal data we hold about you and to transmit it to another data controller without any hindrance on our part, including the right to request that we provide such data directly to another data controller (right to data portability).
- Withdraw, at any time, the consent you have previously given us to process your personal data.
To exercise any of these rights, please contact us. See the“Contact” section below. Please note that, in certain circumstances, AVIXA may not be able to comply with your request if applicable law prevents it from doing so.
You also have the right to file a complaint with the competent supervisory authority in your country of residence.
Withholding
We will retain and process your personally identifiable information only for as long as necessary to fulfill the purpose for which it was collected or for the period permitted by applicable law.
To determine the retention period for personal data, we consider, among other factors, the applicable legal retention period and, in the case of certain data used for marketing purposes related to our events or other products, a maximum period of four years from the last interaction with you.
We also take into account the amount, nature, and sensitivity of the personal data; the potential risk arising from its unauthorized use or disclosure; the purposes for which it is processed; the possibility of achieving those purposes by other means; and the applicable legal requirements.
Once the applicable retention period has expired, personal data will be routinely deleted or anonymized, provided that there is no longer a legal obligation requiring its retention—for example, to fulfill or execute a contract.
Consent records for SMS communications and activity related to such messages will be retained only for as long as necessary to provide this service or to comply with applicable legal or operational requirements. Once this period has elapsed, this data will be securely deleted or anonymized. For more information, see the section on "Retention."
Your Options
To update your contact information or change your communication preferences—including opting out of receiving communications via email, phone, or mail—please contact us using the methods listed in the "Contact" section.
Even if you choose not to receive marketing emails, we will continue to send you emails related to our transactions or our relationship with you, such as event registration confirmations.
For more information about options related to third-party interest-based advertising, see the "Digital Advertising and Data Analytics" section.
You can stop receiving SMS messages at any time by replying "STOP" to any message sent by AVIXA. You can also reply "HELP" to receive additional assistance.
After requesting to opt out of SMS communications, you may continue to receive communications through other channels unless you change those preferences separately.
California Privacy Rights
We may share your personal information with third parties for direct marketing purposes.
If you reside in the state of California, you may request that certain personal information not be shared with third parties for such purposes. To exercise this right, please contact us via email atavixa@avixa.org.
If you exercise this right, we will not share your personal information with third parties for their direct marketing purposes. However, we may share information about you in the cases described in this Privacy Notice.
Mexican Privacy Rights
The personal data we collect from you will be used for the following purposes, which are necessary to provide you with the services you request:
- Identifying and contacting sales prospects.
- Creation of audiences for advertising broadcasting purposes.
- Visitor Remarketing.
In addition, we will use your personal information for the following purposes, which are not necessary for providing the requested service but allow us to offer you better service:
- Website Visitor Statistics.
- Behavioral analysis.
If you do not wish for your personal data to be processed for these additional purposes, you may notify us at any time by sending an email to the address listed at the end of this document, with the subject line "Use of Personal Data."
Refusal to allow the processing of your personal data for these additional purposes will not be grounds for denying you the services or products you request or purchase from us.
To carry out the purposes described in this Privacy Notice, we will use the following personal data: name, email address, and phone number.
We would like to inform you that your personal information is not shared either within or outside the country and remains in our care.
Access, Rectification, Deletion, and Objection (ARCO)
You have the right to know what personal data we hold about you, how we use it, and the terms under which we process it (Access). You also have the right to request the correction of your personal information when it is outdated, inaccurate, or incomplete (Rectification); to request its deletion from our records or databases when you believe it is not being used in accordance with the principles, duties, and obligations set forth in applicable regulations (Erasure); and to object to the processing of your personal data for specific purposes (Objection). These rights are known as ARCO rights.
To exercise any of your ARCO rights, you must submit the corresponding request by phone or electronically.
To learn about the procedure and requirements for exercising your ARCO rights, please contact our Privacy Department using the phone number or contact information provided at the end of this document. The department will process the corresponding requests and address any questions you may have regarding the processing of your information.
You may revoke, at any time, the consent you have given us to process your personal data. However, it is important to note that, in certain cases, we may not be able to comply with your request or immediately suspend the processing, as we may be legally required to continue processing your personal data. Furthermore, for certain purposes, the withdrawal of consent may make it impossible for us to continue providing the requested service or may result in the termination of our relationship with you.
To revoke your consent, you must submit your request via email.
If you would like to learn about the procedure and requirements for revoking your consent, please contact our Privacy Department using the subject line "Revocation of ARCO Rights."
Restrictions on the Use of Personal Data
To help you limit the use and disclosure of your personal information, we provide the following mechanisms:
- Your registration in the Public Registry to Prevent Advertising, administered by the Federal Consumer Protection Agency (PROFECO), is intended to prevent your personal information from being used to send you advertisements or promotions from companies offering goods or services. For more information, please visit the PROFECO website or contact the agency directly.
- Your inclusion on our "Advertising Restrictions" opt-out list to prevent us from processing your personal data for marketing, advertising, or sales prospecting purposes. For more information, please write to the contact listed at the end of this document using the subject line "Personal Data Restriction."
Use of Tracking Technologies on Our Website
We would like to inform you that our website uses cookies, web beacons, and other technologies that allow us to monitor your behavior as an Internet user, as well as to provide you with better service and a better browsing experience.
The data collected through these technologies includes, among other things, language, browser type, identifier, and location. This information is used for advertising and statistical purposes.
We also wish to inform you that this information may be shared with the following third parties:
| Recipient of personal data | Country | Purpose |
|---|---|---|
| Google LLC | United States | Advertisement Placement |
| Meta LLC | Ireland |
Advertisement Placement |
Changes to Our Privacy Notice
If you have any questions, comments, or concerns regarding this Privacy Notice, please contact us using the contact information provided below.
Contact
If you have any questions, comments, or concerns regarding this Privacy Notice, you may contact us, in our capacity as the data controller, via:
AVIXA
11242 Waples Mill Road, Suite 200
Fairfax, VA 22030, United States
Email:latinamerica@avixa.org
Phone:+1 703.273.7200 or +1 800.659.7469
InfoComm América Latina an event intended exclusively for people 18 years of age and older. Minors, including infants carried in arms or in strollers, are not permitted to enter.