With the current prevalence of hybrid work and remote collaboration, video calls have become an essential tool for business, government, and educational communication. However, this same ubiquity has increased the risks associated with the leak of sensitive information.

A video conference can contain strategic data, confidential discussions, or personal information that, if compromised, can seriously affect an organization's reputation, legal security, or even its operations. Therefore, implementing robust security mechanisms on these platforms is not only a preventative measure, but a critical necessity to ensure integrity, privacy, and regulatory compliance in any sector.

So how do you make the process easier without adding friction to employees' daily work?

Pexip has developed an intuitive solution that eliminates this barrier: its "Secure Meeting" feature allows users to select between a standard video call or one with enhanced security protocols, directly from platforms like Outlook. This way, users can choose the most appropriate option based on the sensitivity of the information to be shared.

This recent solution addresses this challenge through an option integrated into common tools such as calendars and email platforms. Before scheduling a video conference, employees can choose between a standard session or a more secure option designed to comply with internal policies and external regulations.

This simple yet effective alternative allows you to activate advanced protection mechanisms with a single click. From reinforced encryption to access control based on corporate directory attributes, the protocols are tailored to the sensitivity of the content being discussed. The goal: to protect information without disrupting the teams' daily routines.

Helge Hansen, Senior Vice President of Strategy at Pexip, sums it up: “Just as we sort our emails or protect important documents, we should apply the same principles to our virtual meetings.”

Other functions

In addition to easy selection from the interface, hosts can implement features such as PIN entry, pre-authentication, and recorded alerts that warn participants about the confidential nature of the meeting. All this without the need for technical training or drastic changes to workflows.

This approach promotes a more conscious security culture within organizations, enabling everyone to make informed decisions about how and when to protect their communications.

For those looking to implement such measures, there are solutions that integrate seamlessly with existing collaboration environments, allowing organizations to respond to growing security requirements without operational friction.

"By integrating these secure video calling capabilities with HP Poly solutions and integrating video conferencing, we further enhance the secure collaboration experience. Poly devices, designed with artificial intelligence and advanced security features, ensure every meeting is efficient, clear, and secure, no matter where participants connect from," said Carlos Campos , marketing director at Advance Networks.

“This technological combination not only improves the quality of communications, but also helps meet the most demanding privacy and control standards. At Advance Networks, we also focus on providing you with personalized support services so you can take full advantage of these solutions without diverting your attention from your core operations. We ensure everything runs smoothly, allowing you to focus on what truly generates value for your business,” he concluded.

Are you interested in learning how to implement these mechanisms in your company? Advance Networks will be exhibiting at InfoComm Latin America (Booth #129) , and its specialists will be there to advise you and help you choose the option that best suits your needs. We look forward to seeing you!